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Upto £50,000

Category: Business Support
Location: London

Personal Assistant to Chairman and Office Manager

Providing a high level of flexible support to the Chairman and parts of the Executive Support Team by acting as Personal Assistant to the principal and as Office manager for related companies.

PRINCIPAL RESPONSIBILITIES

  • Personal Assistant to provide assistance with respect to both work and personal tasks
  • Maintain realistic and manageable diary
  • Booking travel arrangements as required
  • Organising meetings
  • Preparing  letters/emails
  • Liaising with other support staff — such as household staff and bookkeepers
  • Planning and organising events

Office Manager for Group of Companies

  • Responsibility for all aspects of administration including:
  • Reception/telephones
  • Logistics — couriers/post
  • Insurances
  • Human Resources manager — maintenance of contracts/personnel information
  • Health and safety
  • Office subsistence

Management of expected office move

  • Sourcing options
  • Presenting options to management
  • Organising move — maintaining strict budget

Financial assistance for the operations team and finance department

  • Help with banking — payments and invoicing
  • Filing of financial information — soft and hard copies
  • Maintenance of petty cash and credit cards
  • Other tasks as required

EDUCATION/WORK EXPERIENCE

  • A level — preferably showing good academic achievements
  • Preferable previous PA experience

OTHER ATTRIBUTES

  • Flexible working hours — regular availability
  • Strong organisation skills with the ability to multitask — from menial to taxing
  • Ability to use own initiative to solve problems in a timely and efficient manner
  • Ability to prioritise own and others workloads
  • Occasionally work under tight deadlines and time pressure
  • Excellent communication skills — assisting an extremely busy senior executive and his team
  • Attention to detail showing care and attention with regard to all tasks
  • Strong IT skills and word processing
  • Positive attitude and team working skills

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